You’ve planned the big day down to the hour and you know exactly when your due to have a glass of fizz in hand and when you’re due to be heading to the dance floor to shake your grove thing…All your suppliers know exactly where they need to be when but have you put as much thought into the day before? It’s worth giving it some or you might find yourself still at the venue when you should be enjoying cocktails with the girls and getting those nails nailed! Hopefully this little guide will leave you with more time to spare to enjoy the build up on your last night as a free woman…
Getting ahead : Be sure to start a list a few weeks before with everything you’ll need at the venue and start allocating helpers; get some muscles around but also maybe a mum with some patience for fiddly jobs.
From irons for the linen to scissors, tape, pins and more, get those bags pre-packed. Check that the venue has a ladder that you can use if you need one. Also ask about any extension cables for electrics too if you have light or sound to go in. And don’t forget to pack gaffer tape for unsightly cables.
THE MORNING :
Unloading cars : Well I’m kind of a pro now at packing and unloading vehicles! Try to pack as much as possible before the morning into stackable boxes for the car. Leave yourselves at least 30 minutes for each car load (with one person) or get as many people as poss to grab a box to take in if you’re doing multiple car loads to the venue.
Hanging things first : This always take longer than you think, allow 1-2 hours. Always do this first as you don’t want to be doing it around the furniture later. Put two people on this so they’re not going up and down ladders as much. Maybe ask your venue if it’s something that can be done the day before the day before.
Gazaebos and Structures : Seriously, leave these for the boys to do! Allow 1-2 hours. Make sure they have the instructions (although, if they’re anything like my boy they won’t read it any way!) Again, ask if your venue would let this go up before the day before if you’re doing it yourselves. If it’s a ceremony structure think about guy ropes if it’s going to be up overnight.
People : Make sure you have enough hands on deck. It’s important to leave yourself free to check everything over and give direction (I loved this bit!) Leave others to pop out and get anything so you’re always around. I would have about 5-6 people around to help on the day, any more you’ll find people aren’t that helpful and just getting under your toes. Use people to put items in the right areas in the morning or near the tables they will be going onto.
AFTER LUNCH :
Prepare Stations : Sweet tables, cake table, cards and gift book table – take your time on these layering the props you have and creating height and interest. Allow 1-2 hours. If your florist needs to add to these and they’re coming down on the day of the wedding then leave a note on the specific stations for them, it’s not always possible to decide on flower placement until the you see the set up.
Table Tops : The last thing to decorate. Put the linen on tables last to keep them looking crisp. Your venue might have dust sheets but some people/catering companies like to dress tables on the morning even. Do one table setting with favours etc for your caterer to follow, will save you loads of time!
Styling your aisle : If your getting married at a church or another place to your reception and you’re adding extra decor here leave this until most of the venue is already set by the afternoon to give you peace of mind. Leave yourself an hour for this.
Lighting : Add this after your main table centres once all decor is done (unless it’s hanging lighting of course) it’s easier to fit in afterwards and see where you’d like a little candle light.
Before you head off : Cover everything with a dust sheet. Pack away all the packaging and boxes from out of sight (you’ll still need quite a few people around for this.) If anything needs to be set up outside on the day leave it all together by the doors for your venue staff with a picture or sketch even so that it’s spot on.
Images via Wedding chicks, 100 layer cake.
Too excited for all our Lenders this summer…
Penny @ The Little Lending Co. X